QuickBooks Database Server Manager To Enable Multi-User Access

QuickBooks Database Server Manager To Enable Multi-User Access

Multi-user access to the company file is an excellent feature of QuickBooks software. QuickBooks Database Server Manager allows users to work in a multi-user environment. Thus, users can access the most up-to-date company files simultaneously and work more productively. By promoting a collaborative environment, Intuit Server Manager also alleviates the scope of error. If you are not familiar with the download and installation procedures or need to understand how it works, follow this post until the end.

What Is Database Server Manager Feature in QuickBooks?

QuickBooks Database Server Manager creates a network data file for each company in the program, which enables multi-user access to your financial data. The network data file is created for every company file that is stored on the host or server computer. This file stores crucial information about the company file’s resources to enable its access to a network. You can think of it as a network version of the company file that has the name of your primary data file but is recognized with the .ND extension.

Some common benefits of using QBDSM feature are stated in the following pointers:

    • When different users can get simultaneous access to your data file, you can keep your workflow intact and boost productivity.
    • There is a good utility in the QuickBooks Database Server Manager tool known as Company File Scan. The tool is used to scan the hard drive to locate the QuickBooks Company File and configure it for multi-user access.
    • It also creates the network data (.ND) file on the host computer that can be accessed on other workstations with the help of an internet connection.
    • You don’t need to put effort into updating the QBDSM service, as it offers automated updates. When you install updates for QuickBooks, it gets updated itself.

How To Download and Install QuickBooks Database Server Manager?

QBDSM service is accessed from within the QuickBooks Tool Hub, so you need to install the tool hub on your system. You can run this process on your system browser. Check the procedure from beginning to end:

    • Open the Intuit’s product page on your browser after establishing a stable Internet connection.
    • Thereafter, check for the most recent version of QuickBooks Tool Hub that is available.
    • When it shows up, download it to a preferred location on your system.
    • Access the downloaded file – QuickBooksToolHub.exe and open it by clicking.
    • You will see a permission prompt next, where you need to click Yes to move ahead.
    • Now, click the Next tab to initiate the installation of Intuit Tool Hub.
    • Subsequently, click Yes to accept the License Agreement.
    • Continue with the installation process by clicking Next and then the Install tab.
    • Give the installation process some time, and after completion, click the Finish tab.
    • After the successful installation, double-click the QuickBooks Tool Hub on your desktop to open it.
    • When in Tool Hub, select the Network Issues tab located underneath the Company File Issues option.
    • It will open a window labeled “Fix My Network.”
    • You can run the QuickBooks Database Server Manager from within the same window.
    • It will not create a unique user for each installation and enables permissions for them to access the company file.

How To Put The QuickBooks Database Manager To Use?

The below-given pointers can help you deploy the QBDSM feature when executed carefully:

    • Type Database in your Windows search area, and when QuickBooks Database Server Manager appears, click it to open.
    • When the Scan Folder tab is selected, click the Browse option to add the folder.
    • Click OK, and your folder will be added.
    • Next, you need to click the Start Scan button, and the QBDSM will scan the added folder.
    • Thereafter, it will create the network data file and allow the permissions for multi-user access.
    • Wait for the scan to end; the Scan Results will indicate a successful detection of the company file.
    • Now, your file is ready for multi-user access.
    • It has a ‘Monitored Drives” tab which enables users to oversee the company files. When the new files are added to the monitored drives,

QuickBooks Database Server Manager will manage these locations and manage permissions for them.

What is the process For Updating QuickBooks Server Manager?

Keeping programs updated allows you to run them without technical hindrances. So, when a new release rolls out, you need to check and install it as soon as possible. You must understand that the QuickBooks Database Server Manager is a part of the QuickBooks Desktop file. So, when you update QuickBooks, the service will automatically be automated.

    • Download the latest maintenance release, which is pending.
    • This release will be the same for the server and the workstations.
    • Now, run the installation file and follow the instructions intended for the process.
    • After the patch is successfully installed, reboot your server.
    • You will receive a message on your workstation stating that the company file needs to be updated to work with this version of QuickBooks Desktop.
    • At this point, you will be prompted to create a backup. 
    • Complete the backup on receiving the prompt and open your file thereafter. 

Final Words! 

This post gives intelligible information on the download, installation, and use of the QuickBooks Database Server Manager. When you know the ins and outs of this important feature, you can use it efficiently. If you are experiencing any trouble with the procedures, contact Qbookshub immediately. The experts are readily available to help you resolve all your queries related to the QBDSM utility.

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